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The Camayo Room policies.

 

The Camayo Room would like to extend our appreciation for considering us as the venue for your upcoming event. We ask that you read all of the following information in association with the booking and planning of your event.

  • A 50% deposit will be required to initialize the rental agreement and will secure the date and time for the agreed rental period. The remaining balance and a $100 damage deposit (cash or credit card only) are due prior to rental on date of booking.  The 50% booking deposit may be refundable if there is 30 day notice given of cancellation. Notice given less than 30 days is non-refundable.

No access will be permitted to the room until the full balance and damage deposit have been paid. It is up to the renter to make those arrangements. Decorators, caterers etc. will not be allowed access to the room until all fees have been paid.

  • Payment options include cash, debit, or credit card. There will be a $25 setup/cleanup fee charged in addition to room and linen costs (plus 6% sales tax on linen rental). Renters are responsible for the removal of their decorations and supplies and for placing trash into the garbage bags as provided.
  •  Linen rental is a $50 fee and requires a credit card number to be placed on file for a separate deposit for the linens. Linen rental from the Camayo Room requires that white linen covers, provided by the venue, be kept on the linens during the entire event. If these covers are removed by the renter or by the renter’s guests, and damages occur, there will be a $25 fee accessed per table.
  • Renter agrees to reimburse the Camayo Room for any damages done to the venue during the event, including costs for permanent destruction and vandalism. If damages exceed the deposit fee, a charge to cover additional damages will be processed and payment due upon receipt. Conditions of the room prior to the rental and conditions of the room at the end of the rental period shall be met and agreed upon by both parties. 
  • There is no grace period or free time allowed before or after the rental period. The time that is booked is the time that is available for loading in, decorating, having the event, and loading out. The policy is strictly enforced on the start and end time of the rental, and if renter exceeds rental period there will be a $50 per ½ hour fee accessed from the damage deposit. The policy is in place for the respect and consideration of the next rental, which will need to decorate for their event, and is also on a limited time schedule. Thank you for your cooperation in this matter for it extends fairness to the entire rental parties involved.
  • The Camayo Room reserves the right to inspect and control all functions, and furthermore will shut down any function that is disruptive or noncompliant with the rules enforced by this establishment.  If necessary the police will be called to escort guests off of the premises with no refund being issued.
  • The Camayo Room will not assume responsibility for any loss or damage to personal property of the renter or attendees of the event.
  • Due to limited space and storage, any items remaining in the room after the rental period will be considered abandoned and may be disposed of at the discretion of The Camayo Room, LLC management.
  • The Camayo Room will not be liable in the case an event is cancelled due to severe weather-related circumstances beyond the property’s control. The Camayo Room will assist with rescheduling the event based on availability.
  • Decorating of the room is allowed as long as no damage occurs to the room, furniture, or fixtures. Please have all decorations approved that require attachment to the walls or ceiling. Other restrictions include no loose glitter, small paper confetti, or candles (flameless or electric are allowed).

 

 






 

The Camayo Room

1536 Winchester Ave. Suite 200
Ashland, KY 41101
606-471-8204
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